Document Archiving - Web Development

HIPAA compliance • OSHA compliance • Sarbanes-Oxley Compliance

Media Spiders will help you sort out the latest government compliance and provide you with customized solution based on our patented module application builder - Flytrap ®. Browse, search, annotate, print, fax and e-mail documents from an easy to use application that runs in your browser. Custom solution at the cost of packaged software

Media Spiders - One-Stop Solution for Professional, Highly Efficient Document Management

In today’s fast evolving business climate, corporations large and small are discovering that document management has become a huge hot-button issue that is often confounding, time consuming, and costly. Companies around the world are now facing the frustration of how years (and potentially decades) of paper documents be merged with the new millennium’s huge volume of electronic records. Integrating these two mediums into a resource that is user-friendly for employees and customers has become an absolute must, yet few businesses can tackle such a challenge by themselves.

Smart executives often choose to streamline the document integration process by employing the services of a trusted document management company, experienced and trained to professionally manage expanding records while facing the potential challenges of government regulations, natural disasters, and even terrorism.

Further illustrating the need for strong document management, studies show that document costs account for 10% of a firm’s expenses, and 65% of companies don’t even measure their document management costs. The majority of organizations find these costs difficult to measure and even more impossible le to rein in.

Media Spiders can effectively integrate all types of documents into easily accessible and highly effective document management solutions

Media Spiders can custom-create imaging solutions that will link your employees, no matter where they are located, to records that may presently be difficult to locate, much less share.

Studies prove that some employees spend 20% of their time searching for hard-copy information, and often their searches are fruitless. Missing information must then be recreated, consuming valuable time and resources, which in turn can cause breakdowns in customer relations, provision of services and product, and billing delivery. A custom imaging solution will make information readily accessible, accelerate decision-making and transactions, permit employees to focus on core responsibilities, minimize physical space needed for record storage, and allow records to be stored as long as legally necessary.

In the world of e-commerce, the lack of a paper trail, especially in e-mail correspondence, has resulted in legal regulations that force companies to better capture and manage electronic information. Many policies now require a corporate officer to be legally responsible for record archiving, and records managers may not be adequately trained in the numerous details of how electronic documents are created and exchanged.

Incredibly efficient and effective record and document keeping the Media Spiders way

Through production and tracking software tools, our personnel will first take a broad assessment of the client’s organization to determine how the company’s data information is created, processed, modified, and distributed. After determining how the company can manage these records most efficiently, a centralized document management system will be created. The heart of this system is a digital imaging and archival system, which integrates paper and electronic records by scanning, indexing, and archiving. These new electronic files are often made available to the customer by a secure website, disc, or drive, and the most sensitive records can be accessed remotely at a secure location.

Media Spiders can conduct its imaging and archival services at any company’s location or at our state-of-the-art, industry-accredited facility. We can receive and organize your unstructured data (e-mails and memos) just as readily as your structured data (invoices and payments). When the imaging process is complete, our clients are provided with a variety of indexing, storage, and management solutions to choose from.

Amidst heightened security needs and government regulations, Media Spiders offers a safe, cost-effective, and trustworthy solution to unauthorized access concerns. Our secure Web portals, employee version controls, workflow safeguards, and the precautions we employ with our equipment and facilities, will protect your information from cyber attacks and conform to your company’s unique security protocols.

Our expertise in document management has benefited every type of business, from small privately held firms to Fortune 500 corporations. As the logistics of electronic record-keeping and storage have become ever more complex, Media Spiders has been a leader in innovation and service, while achieving the highest level of technical sophistication and efficiency.